Your catering business, from the quotation on WhatsApp to what the event really made
You price the menu, the deposit comes in, the vans go out at dawn — and every payment and every market run lands in your accounts, matched to the bank. Accounting built for a business that cooks in one place and serves everywhere else.
A busy season is where the money leaks
A customer messages about a wedding. You work out a price and send it. The deposit screenshot arrives. Then the real week starts: the market runs, the day workers, the van loaded before dawn — all paid in cash, all from your pocket, while the balance waits somewhere in a chat.
Balances slip away after the event.The food is served, everyone is tired, the invoice is a chat message. Some balances are chased for weeks. Some are quietly forgotten.
You quote the next event by feel.Nobody counted what the last one actually cost — the ingredients, the workers, the transport. So the price is a guess, and some events you cook at a loss.
Deposits feel like profit before the cooking is paid for.The money arrives weeks early and sits in one bank account. It gets spent — and the event still has to be catered out of it.
The receipts live in the van.Market slips, petrol, canopy rentals — paid in cash, stuffed in a pocket. At tax time you rebuild the whole year from a bank statement and memory.
Your calendar is full. Your profit figure does not exist.
Every event is a small business of its own — a price agreed, money in twice, a week of spending against it. Kept in chats and pockets, all of it blurs into one bank balance. Kept as accounts, you can read it: what came in this month, what went out, and what is actually yours once every event is paid for.
And the money you are owed is invisible too. Three outstanding balances is a real number — often bigger than the profit on the events themselves. You cannot chase what you never recorded.
Every event becomes a record, from quotation to final payment
You quote from the system, the deposit and the balance are recorded against that event, and the spending sits beside them. Nothing lives only in a chat or a pocket.
Quote the event from your phone
Menu, pax, price, deposit terms — one quotation, sent on WhatsApp.
Turn it into an invoice when they confirm
The deposit is recorded against it. The balance is what is left, with a date on it.
Record the spending as it happens
The market run, the rentals, the day workers — keyed in from your phone, the day you pay them.
The balance comes in — it is already in your accounts
Matched to your bank statement. What the month made, after every event is paid for, on one screen.
Everywhere else you get an invoice app with no accounts behind it, or an accounting system built for an office desk. Niagawan is the full accounts, built so a caterer can run them from a phone between events.
Inside the system — real screens
Not promises — the actual screens you use every day.
Quote on WhatsApp, but it lives in the system — not lost in the chat
Customer messages about their event, you work out the price and send it straight away. That quote stays in the system — no scrolling through chat to find it.
- Every quote keeps the menu, guest count, price and deposit terms — not just in your head
- 73.8% of active accounts in this trade already use quotes; half (50%) make it a monthly habit
- Busy caterers quote more often — a median of 5 a month, up to 13 a month for the most active 25%
- Win the quote, one tap turns it into an invoice — deposit recorded separately from the balance from day one
Balances after the event show up in one list — not asking twice in chat
Event's done — who's paid and who hasn't shows itself, sorted by how overdue. For repeat customers, send a regular invoice every month from the same system.
- One list shows every customer, sorted current / 1-30 / 31-60 / 61+ days — not searching through chat
- Sales invoice is the most-used function in the system — 99.4% of active accounts in this trade already use it
- Offices, factory canteens, schools that order monthly — a regular invoice, same system, not a separate note.
- Deposit stays separate from the balance from day one, so what's left is clear until the event is settled.
Market shopping, daily workers, tent rental — it all goes into the books, not your pocket
Raw ingredients, gas, daily workers paid cash on the day — record it straight from your phone, the day you pay, not trying to remember after the event.
- 68.1% record purchase invoices, but only 28.8% record daily workers as an expense — a real gap in this trade.
- Raw ingredients bought at the market get recorded as a purchase invoice, with the market supplier on record
- Daily workers, tent and van rental recorded as an expense the day it's paid — not lost in your pocket
- Packaging gets its own place as a cost too — not the cost that always gets forgotten
Real profit, not your bank balance — no guessing when you quote the next event
A full calendar doesn't always mean profit. After ingredients, workers and rental, your real profit and loss is ready any time — not waiting on the accountant.
- Every quote, invoice and purchase you enter shapes the P&L report right away — not six months later
- 53.1% have generated a P&L report before; most check it monthly or yearly, not just daily.
- Reports can run by month, year or a date range you choose yourself
- No need to wait for the accountant or work it out manually in Excel to know if this month made money
The system's ready for e-Invoice — whenever you need it
e-Invoice (LHDN MyInvois) is built into the system, free. SST has its own column too when you need it — not a separate add-on.
- e-Invoice is built into the system — not a separate paid add-on
- Mandatory once your annual revenue passes the LHDN threshold — optional (toggle off) below it.
- Only 13.1% of caterers use e-Invoice so far — get ready before schools ask for compliance documents.
- SST gets its own column on the invoice when you need it — not a separate manual calculation
Everything a caterer needs — nothing to buy
There is no hardware in this package. You have no counter, and you do not need one — your phone is the office. You pay for the software, once a year, and start the same day.
Plus 4.0 — full cloud accounting
Quotations, invoices, receipts, expenses and bank reconciliation, from your phone.
The software — billed yearly
No terminal, no cash drawer, no scanner. A laptop or your phone is the whole setup.
After the first year, you only renew the software RM497 / year
Prices exclude SST.
14-day money-back guarantee — full refund, no complicated questions. (Software subscription only; hardware excluded.)
What business owners like you say
“Alhamdulillah, I'm now in my sixth year using the Niagawan Plus app. It's very good and makes it easy for me to give quotations and invoices to customers.”
“I've used their products since 2021 — the best, and very helpful for traders who don't have a finance background.”
“What helps me a lot is tracking records and billing my customers wherever I am. The system is easy and very helpful. If you don't understand, go to the widget and get help from the Niagawan team. Recommended for those who want it easy and simple.”
Questions owners always ask
Paying a full year upfront feels expensive — is there a monthly plan or trial?
I still use Excel to cost each event — can this system handle that?
Is e-Invoice mandatory for me right now?
I already use another invoicing app and pay monthly — why should I switch?
I work entirely from my phone and I'm not great with new apps — what happens if I get stuck?
Looking for Accounting or POS for your business?
Talk to us on WhatsApp, we show you how it fits your business.
All modules included · Free upgrades & backups · Free help on WhatsApp