Still Waiting for Full Payment Before Departure?
Niagawan Accounting System keeps every instalment on the booking's invoice, so you can see who still owes well before departure.
Bookings, Instalments and Supplier Bills
A customer asks about the December package on WhatsApp. They pay a deposit, then the rest in instalments before departure. Meanwhile the wholesaler, the airline and the hotel want paying on their own dates.
Instalments are tracked in WhatsApp.Each customer pays different amounts on different dates, and the balance is worked out by scrolling.
Late payers are noticed too late.Without a list of balances, someone who's behind is only spotted a week before the flight.
Suppliers want paying first.The wholesaler wants the package paid weeks ahead, but the last instalment comes just before departure.
Office costs are never added up.Tour guide fees, salaries, rent and petrol are paid separately, so nobody knows the monthly total.
Your Bank Balance Isn't All Yours
Part of the money in the account is customer deposits for trips you haven't paid the suppliers for yet. It looks like profit until the wholesaler's bill comes in.
One Invoice per Booking, With Its Own Balance
Each instalment reduces the booking's balance, so you know who to follow up. The wholesaler's bills sit in the same books, so the agency's profit is worked out from both.
Quote the Package
Enter the package, pax, dates and price, then share the quotation via WhatsApp.
Turn It Into the Booking Invoice
When the customer confirms, record the deposit. Choose a term, such as Before Departure, and the due date follows.
Record Each Instalment
Every payment goes on the same invoice, which shows Partial until the last one is in.
Record the Supplier Bills
Wholesaler, airline and hotel bills go in with what you still owe each one.
See How Niagawan Works
All of this comes with Niagawan Accounting System.
Each Booking Shows What's Paid and What's Left
The package, visa and insurance go on one invoice for the booking, priced per pax. It shows Partial until the last instalment comes in.
- Note the instalment plan in Remarks, such as RM3,000 a month until departure
- Record each instalment on the same invoice
- Share the invoice and each receipt via WhatsApp
Wholesaler Bills, With the Balance Still Owed
Each wholesaler or hotel bill is recorded with package, visa and ground handling costs per pax. The balance stays until you pay it.
- Supplier costs count as cost of goods sold
- Pay several bills from the same wholesaler at once
Tour Guide Fees and Office Rent in One List
Tour guide fees, salaries, office rent and petrol for agent visits are recorded as expenses, each under its own account.
- Create accounts that suit the agency, such as Tour Guide & Ground Handling
- Filter the list by month, account or status
What the Agency Kept After Paying the Wholesaler
Choose a month, and the Profit and Loss report shows sales, then package costs from your wholesaler and ground handler, then salaries, rent and other expenses.
- Gross profit after supplier costs, before office expenses
- Export it as PDF for your accountant
What Reached LHDN, and What Didn't
e-Invoice (LHDN MyInvois) comes at no extra charge. The Report tab shows how many e-Invoices succeeded, failed, were cancelled or are pending each month.
- Corporate clients get their own e-Invoice, from the invoice you've already made
- For customers who don't need their own, you submit a Consolidated e-Invoice by the 7th of the following month
- Some sales need their own e-Invoice under LHDN's rules, so check before you consolidate
Everything a Travel Agency Needs, Nothing to Buy
There's no hardware in this package. Your phone or laptop is the whole setup. You pay for the software, once a year.
Niagawan Accounting System — Full Cloud Accounting
Quotations, invoices, receipts, supplier bills and bank reconciliation, from your phone.
The software — billed yearly
No terminal, no cash drawer, no scanner. A laptop or your phone is the whole setup.
After the first year, you only renew the software RM497 / year
Prices exclude SST.
14-day money-back guarantee — full refund, no complicated questions. (Software subscription only; hardware excluded.)
What Business Owners Like You Say
“The best accounting system, Niagawan. SBA Pest Solution has used it for 5 years — very satisfied. Very easy for those with no accounting background, and best of all, Niagawan fills in automatically into the LHDN format.”
“I've used their products since 2021 — the best, and very helpful for traders who don't have a finance background.”
“Alhamdulillah, I'm now in my sixth year using the Niagawan Plus app. It's very good and makes it easy for me to give quotations and invoices to customers.”
Questions Owners Always Ask
Can It Handle Flight Bookings and Visas?
Can I See Which Package Makes the Most?
Can Invoices Be in a Foreign Currency?
Can My Staff Use It Too?
If It Doesn't Suit Our Agency, Can We Get a Refund?
Looking for Accounting Software or a POS System for Your Business?
Chat with our team on WhatsApp and we will show you how Niagawan fits your business.
e-Invoice included · Unlimited documents · Free WhatsApp support