Record Your Fixed Costs Once, Not Every Month
Rent, salaries and utilities come round every month. Set each one up once and the expense is created on the date you choose, to post straight away or review first. A free add-on module.
It is rarely the big expenses that go missing. It is the monthly ones everyone assumes someone else keyed in.
Three Steps to Your First Recurring Expense
Fill in the details once for each fixed cost. After that, the system follows the dates you set.
1. Create the Profile
Payee, particulars, the expense account, the bank or cash account it is paid from, and the amount.
2. Set the Schedule
Every month on the day you choose, or any other cycle, with a start date and an optional end date.
3. Choose Draft or Approve
Save as a draft to review each expense before it is posted, or approve it to post straight to your ledger.
What You Control Each Month
Three tabs: Profiles, Generated Expenses and Settings.
An Expense Profile per Fixed Cost
Rent, internet, salaries, EPF and SOCSO are set up once and not keyed in again.
Recurring expense profiles for rent, utilities and internet
Schedule and Timing
The month's fixed costs are in the books before anyone gets to the office.
Recurring expense form with billing cycle and save mode
Recorded in Your Accounts
Keep regular expenses from being forgotten. Once approved and posted, they are reflected in your accounts and Profit and Loss.
Recorded recurring expense with Approved status
Record Straight Away, or Approve First
Hands-off if you trust the numbers, four-eyes control if you'd rather check first.
Recurring Expense settings with generation time and auto-generate
The Bill Changed This Month
A variable utility bill stops being a reason to key everything by hand.
Editing a generated expense and attaching the bill (Malay interface shown)
Expense List
Month-end check in one place: every generated expense in a list with a total, ready to export for your accountant.
Generated expenses list (Malay interface shown)
Pause, and See What's Ahead
You can see your committed monthly outgoings before they hit the bank account.
Recurring expense profiles with totals for the next 30 and 90 days
What Changes at Month-End
When you sit down to close the month, the regular entries are already waiting.
Recurring Expense creates the expense entry on schedule. Paying the bill is still done by you at the bank, exactly as today. What disappears is the retyping, and the months where an entry was simply forgotten.
Perfect For
No extra charge. Ask us if you would like to start using Recurring Expense.
Recurring Expense: Common Questions
Is It Really Free?
Does It Pay the Bill for Me?
What If the Amount Is Different This Month?
Can I Check Expenses Before They Are Posted?
Can I Attach the Bill or Receipt?
What Business Owners Like You Say
“The system makes my business very easy, especially money in and out, profit and loss and so on. The functions are excellent and easy to use — just a couple of clicks and it's settled.”
“What helps me a lot is tracking records and billing my customers wherever I am. The system is easy and very helpful. If you don't understand, go to the widget and get help from the Niagawan team. Recommended for those who want it easy and simple.”
“Alhamdulillah, now in its 6th year — using the Niagawan app makes all business and accounting matters much easier.”
14-day money-back guarantee — full refund, no complicated questions. (Software subscription only; hardware excluded.)
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