Cooperative Accounts Still Kept in a Notebook?
Members' fees, payments and spending are kept in the cooperative's own Niagawan Accounting System account, ready for every meeting and every new treasurer.
Which Members Are Behind on Their Fees?
Fees fall due. Some members pay cash at the office, some transfer and post a screenshot in the group, and some don't pay at all. The treasurer, often a volunteer, updates the book after work.
Nobody knows who's behind.To find members with unpaid fees, the treasurer goes through the book name by name.
Transfers arrive with no name.By month end, nobody is sure which member some of them came from.
Receipts end up in a drawer.Repairs, office supplies and allowances are paid as needed, and the paperwork is scattered.
The AGM means a weekend of paperwork.Before the meeting, the year is pieced together from bank statements and receipts.
When the Committee Changes Hands
The new treasurer inherits a notebook, a bank statement and whatever the last one remembers. Which members are behind, and what the activities really cost, then have to be worked out all over again.
One Set of Records the Whole Committee Can Use
The records sit in the cooperative's account, not in one person's book. The chairman and the treasurer see the same figures, and a new treasurer starts where the last one stopped.
Set Up Each Member's Fee
Turn on the free Recurring Invoice add-on and set the amount and schedule once per member.
Record Payments Under the Member's Name
Cash or transfer, recorded on the member's invoice. Share the receipt on WhatsApp.
Match Transfers to Members
Upload the bank statement as a PDF and confirm each transfer against a member's invoice.
Record Spending as It Happens
Allowances, rent, utilities, repairs and office supplies each go under their own account.
See How Niagawan Works
All of this comes with Niagawan Accounting System. Recurring Invoice is a free add-on module you turn on.
Each Member's Fees on an Invoice in Their Name
The member's fee and any other charges go on one invoice in their name, with a term such as Net 30 and its due date.
- Set the amount and schedule once per member with a recurring profile
- Share the invoice or receipt via WhatsApp instead of writing receipts by hand
A Profit and Loss Report for Every Committee Meeting
Choose the month, year or dates, and the Profit and Loss report sets the cooperative's income against its spending.
- Print or export it as PDF for committee meetings and the AGM
- The chairman and the treasurer see the same figures
Spending Ready When the Auditor Asks
Each payment is recorded under its own account, such as allowances, rent, utilities, repairs and office supplies.
- The yearly audit fee can have its own account
- Upload the receipt when you record the payment
e-Invoice for Members Who Ask, Consolidated for the Rest
e-Invoice (LHDN MyInvois) comes at no extra charge. Members who don't need their own can go into one Consolidated e-Invoice, which you submit yourself.
- Submit it by the 7th of the following month
- A member or company that asks for an e-Invoice gets their own
- Some sales need their own e-Invoice under LHDN's rules, so check before you consolidate
Software Only, Billed Once a Year
There's no hardware in this package. The office laptop or the treasurer's phone is enough.
Niagawan Accounting System — Full Cloud Accounting
Member invoices, receipts, expenses and bank reconciliation, with a report ready for any meeting.
The software — billed yearly
No terminal, no cash drawer, no scanner. A laptop or your phone is the whole setup.
After the first year, you only renew the software RM497 / year
Prices exclude SST.
14-day money-back guarantee — full refund, no complicated questions. (Software subscription only; hardware excluded.)
What Business Owners Like You Say
“The system makes my business very easy, especially money in and out, profit and loss and so on. The functions are excellent and easy to use — just a couple of clicks and it's settled.”
“What helps me a lot is tracking records and billing my customers wherever I am. The system is easy and very helpful. If you don't understand, go to the widget and get help from the Niagawan team. Recommended for those who want it easy and simple.”
“I've used their products since 2021 — the best, and very helpful for traders who don't have a finance background.”
Questions Owners Always Ask
I'm a Volunteer Treasurer and Don't Know Accounting. Can I Use It?
Does It Follow the SKM Reporting Format?
What Happens When the Chairman or Treasurer Changes?
Our Cooperative Runs a Shop. Can That Be Recorded Too?
If It Doesn't Suit Us, Can We Get a Refund?
Looking for Accounting Software or a POS System for Your Business?
Chat with our team on WhatsApp and we will show you how Niagawan fits your business.
e-Invoice included · Unlimited documents · Free WhatsApp support