Invoicing Late, and Getting Paid Even Later?
Send the invoice as soon as the work is delivered, bill retainers on schedule and see which clients still owe you, all in Niagawan Accounting System.
Which Clients Still Owe You?
Fees are agreed on WhatsApp or by email, and client work always comes first. Invoices go out when there's time, which is usually at month end.
Payment comes later than it should.The client's 30 days only start when they receive your invoice.
Small extras aren't billed.An extra revision or a quick meeting is easy to forget by month end.
Retainers go out late.In a busy month, the fixed monthly invoice is the last thing anyone remembers.
Freelancers send their bills first.You pay the designer or videographer before the client has paid you.
Busy Month, Not Much in the Bank
With several clients on different terms, and some paying in parts, it's hard to say who still owes what. The firm can run short of cash for work it has already finished.
Invoice the Day the Work Is Done
Each invoice keeps its own payments, so you can see what every client still owes. Retainers go out on schedule, and freelancer bills sit beside your fees.
Invoice the Finished Work
Create the invoice from your phone or laptop, or convert the quotation if the client asked for one.
Record Deposits and Payments
Record each payment on its invoice. If it's part-paid, the balance stays showing.
Set Up Each Retainer Once
With the free Recurring Invoice add-on, retainer invoices are generated on the schedule you set.
Record Freelancers and Software
Enter their bills as they arrive, so you know what's owed and what the month cost.
See How Niagawan Works
All of this comes with Niagawan Accounting System. Recurring Invoice and Recurring Expense are free add-on modules you turn on.
Put the Scope and Fee in Writing
When a client wants a price first, list each piece of work and its fee. Once they agree, the quotation becomes the invoice.
- Save the services you offer often, with their usual fees
- Share it with the client via WhatsApp
- An expired quotation can still be turned into an invoice
Deposit Taken, Balance Still Showing
Record the client's deposit on the invoice. It stays Partial, with the balance showing, until they pay the rest.
- Set the term, such as Net 30, and the due date follows
- One payment can settle several invoices from the same client
- Share the invoice and the receipt via WhatsApp
Retainers Billed on the Same Date, Every Month
Turn on the free Recurring Invoice add-on and set up each retainer once: client, fee and schedule. Invoices are then generated like this one.
- A busy month doesn't mean a missed retainer
- Turn on auto-email to send each invoice to the client
- You still record the payment when it comes in
Know What You Still Owe Each Freelancer
Bills from freelance designers, photographers and videographers are recorded as they arrive, with the balance you still owe.
- Pay several bills from the same freelancer at once
- Software subscriptions can repeat monthly with the free Recurring Expense add-on
- Freelancer work counts as cost of sales
See What the Firm Kept After Freelancers and Software
The Profit and Loss report sets your fees against outsourced work, salaries, rent and software subscriptions.
- View any month, year or date range
- Export it as PDF for your accountant
Company Clients Get Their e-Invoice
e-Invoice (LHDN MyInvois) comes at no extra charge. A company client's e-Invoice is submitted from the invoice you've already made.
- Pending e-Invoices are marked Needs action, so you can follow them up
- Individual clients who don't need their own can go into a Consolidated e-Invoice, which you submit by the 7th of the following month
Everything a Services Firm Needs, Nothing to Buy
There's no hardware in this package. Your laptop or phone is enough, and the software is billed once a year.
Niagawan Accounting System — Full Cloud Accounting
Quotations, invoices, payments, expenses and bank reconciliation, from wherever you work.
The software — billed yearly
No terminal, no cash drawer, no scanner. A laptop or your phone is the whole setup.
After the first year, you only renew the software RM497 / year
Prices exclude SST.
14-day money-back guarantee — full refund, no complicated questions. (Software subscription only; hardware excluded.)
What Business Owners Like You Say
“Easy to navigate and a good mobile interface. What I like the most is their WhatsApp customer service. For people like me who don't know much about accounting and bookkeeping, this is very, very helpful.”
“What helps me a lot is tracking records and billing my customers wherever I am. The system is easy and very helpful. If you don't understand, go to the widget and get help from the Niagawan team. Recommended for those who want it easy and simple.”
“An account system that's easy to understand and easy to use. It speeds up every transaction and makes it easier to monitor the check and balance of accounts.”
Questions Owners Always Ask
My Fee Is a Percentage of the Client's Deal. Cash Sale or Sales Invoice?
Is There a Monthly Plan or a Free Trial?
I Already Pay an Accounting Firm. Why Do I Need Software?
Can My Staff Make Invoices Without Seeing Everything?
If I Get Stuck, Can I Call or Meet Someone?
Looking for Accounting Software or a POS System for Your Business?
Chat with our team on WhatsApp and we will show you how Niagawan fits your business.
e-Invoice included · Unlimited documents · Free WhatsApp support