Your Firm, From The Yes On WhatsApp To A Real Profit Figure At Month End
The client agrees in a chat, the invoice goes out the same day, retainers bill themselves — and who owes you what is a list, not a memory. Cloud accounting for consultants, agencies and freelancers.
Slow Invoices Are The Quiet Leak In A Services Business
The work was finished weeks before the invoice exists. On the last night of the month you open the last invoice you sent, change the name, the date and the amount, and hope the numbering still runs in order. Then you send it, and the waiting starts.
Invoices go out late, so the money comes in later.The client's 30 days start when you send the invoice — not when you finished the work.
Some work is never billed at all.The small add-on job, the extra revision round, the month a retainer quietly skipped. Nobody caught it.
Chasing payment feels awkward, so it slips.Without a statement in hand you are asking from memory — so you put it off, and the invoice gets older.
Your fees mix with your own money.One bank account for the business and the household. At tax time nobody can take them apart.
The calendar is full. The profit figure does not exist.
The work looks healthy — projects running, big invoices going out. But after the subcontractor, the software subscriptions and your own salary, whether this month actually made money is a question you answer by looking at the bank balance. And a bank balance is not profit.
And you cannot say, today, exactly who owes you what. The invoices sit in one folder, the payments sit in a bank app, and the gap between the two is where your cash quietly disappears.
Quotation, Invoice, Payment, Accounts — One Thread
The quotation you send when the client says yes becomes the invoice, the invoice takes the payment, and the accounts write themselves. Nothing is typed twice, and nothing waits for the end of the month.
Quote The Client The Day They Ask
Scope and fee on one quotation, sent from your phone on WhatsApp or email.
One Tap Turns It Into The Invoice
Same figures, numbered in sequence, the moment the work is agreed — not the last night of the month.
Record The Payment, Matched To The Bank
Transfer in, invoice closed, receipt out. What is unpaid is a list, not a memory.
It Is Already In Your Accounts
Income per client, expenses beside it, a real profit figure any day you open the app.
Everywhere else you run a free invoice maker for the billing and a spreadsheet for everything else — and neither one can tell you, at month end, whether the business made money.
Inside The System — Real Screens
Not promises — the actual screens you use every day.
Client Says Yes On WhatsApp — Quote Becomes Invoice The Same Day
Scope and fee agreed in chat. The same quote turns into an invoice in one tap, numbers in sequence — not retyped on the last night of the month.
- The quote keeps scope and fee on record — not just in your head
- One tap turns a quote into a Sales Invoice — same numbers, never typed twice
Retainers Bill Themselves, Same Date, Every Month
Set the client, fee and date once. The invoice goes out on its own every month — no more nights spent remembering to bill.
- Set it once — client, fee, date — the system raises the invoice every month after that, and emails it if auto-email is on
- No retainer ever gets missed for a month, even when you're buried in client work
- Record the payment when it comes in, and the receipt's ready to send straight to the client's WhatsApp
- Who's paid this month, who hasn't — check the list, don't rely on memory
Subcontractors, Software, Your Own Draw — It All Goes Into The Books, Not Into Your Pocket
Bills from freelance designers, photographers or surveyors get recorded as purchase invoices. Software subscriptions too — not lost in a pile of receipts.
- Subcontractor bills (designer, photographer, surveyor) get recorded as purchase invoices, supplier attached
- Software subscriptions and work tools get recorded as recurring expenses, not retyped every month
- Money drawn out for personal use gets its own category — not mixed in with business spending
The System's Ready For e-Invoice — Including Individual Subcontractors
e-Invoice (LHDN MyInvois) is built in, free — including a Self-Billed path for individual subcontractors with no company.
- You can switch e-Invoice off in settings if you do not need it yet
- Individual subcontractor with no SSM? There is a Self-Billed e-Invoice option (Local Individual)
- e-Invoice is built into the system — not a separate paid add-on
Real Profit, Not Your Bank Balance — Ready Whenever You Open The App
A full calendar doesn't always mean profit. After subcontractors, software and your own pay, the real P&L is ready anytime — no waiting for the accountant.
- Every quote, invoice and purchase you enter shapes the P&L report right away — not six months later
- Reports can run by month, year or any date range you choose
- No need to wait for the accountant to know if this month's a profit or a loss
Everything A Services Business Needs — Nothing To Buy
There is no hardware in this package. Your laptop or your phone is the whole office. You pay for the software once a year.
Niagawan Accounting System — Full Cloud Accounting
Quotations, invoices, recurring billing, expenses and bank reconciliation, from wherever you work.
The software — billed yearly
No terminal, no cash drawer, no scanner. A laptop or your phone is the whole setup.
After the first year, you only renew the software RM497 / year
Prices exclude SST.
14-day money-back guarantee — full refund, no complicated questions. (Software subscription only; hardware excluded.)
What Business Owners Like You Say
“Easy to navigate and a good mobile interface. What I like the most is their WhatsApp customer service. For people like me who don't know much about accounting and bookkeeping, this is very, very helpful.”
“What helps me a lot is tracking records and billing my customers wherever I am. The system is easy and very helpful. If you don't understand, go to the widget and get help from the Niagawan team. Recommended for those who want it easy and simple.”
“An account system that's easy to understand and easy to use. It speeds up every transaction and makes it easier to monitor the check and balance of accounts.”
Questions Owners Always Ask
My Consultation Fee Isn't A Fixed Price — It's 10-15% Of The Client's Deal. Should I Use Cash Sale Or Sales Invoice?
I Need To Save Up The Budget To Pay For A Full Year At Once — Is There A Monthly Plan Or A Trial?
I Already Pay My Accounting Firm A Fixed Fee Every Year To Handle Tax — Why Do I Need To Pay For Software Too?
My Staff Makes Invoices And Sends Receipts, But I Don't Want Them Seeing The Bank Balance Or P&L — Is That Possible?
If The System Has A Problem Or I Don't Understand How To Use It, Can I Call Directly Or Meet Face-To-Face?
Looking for Accounting Software or a POS System for Your Business?
Chat with our team on WhatsApp and we will show you how Niagawan fits your business.
e-Invoice included · Unlimited documents · Free WhatsApp support