Still Pricing Spare Parts From Memory?
In Niagawan Accounting System, each part's cost comes from your supplier's bill, so you price every job on what you actually paid.
How Do You Price Each Job?
Spare parts, batteries, tyres and oil sit on your shelves. A car comes in, and you charge for the labour and every part you fit. The parts come from several suppliers, often on credit.
Customers question the bill.When labour and parts aren't listed clearly, the customer asks what each charge was for.
Bills are added up by hand.Labour and parts are totalled on paper, and mistakes slip through.
Supplier bills pile up.Parts come in on credit from several suppliers, each with its own bill to settle.
Finding a car's history takes time.When a regular comes back, their last invoice is somewhere in the book.
An Old Price Repeats on Every Oil Change
When oil and filter costs go up and your price doesn't, the difference is lost on every car, all year. You usually only notice when the accountant shows the year's figures.
From the Supplier's Bill to the Job Invoice
The supplier's bill sets each part's cost and adds it to stock. The job invoice sells it at your price, so the gap between the two shows up in your gross profit.
Record the Supplier's Bill
Enter the parts and prices. Stock goes up, and the average cost is recalculated when prices change.
Invoice the Job
Add the labour and parts, with the car and its plate number in the invoice title.
Record the Customer's Payment
On collection, or later on terms, record it on the invoice.
Pay Your Suppliers
Record each payment against the supplier's bills and see what you still owe.
See How Niagawan Works
All of this comes with Niagawan Accounting System. SST is a paid add-on.
Find Any Car's Past Invoices by Plate Number
The car, its plate number and mileage go in the invoice title, with labour and each part listed below at your prices.
- Quote big jobs first, then turn the quotation into the invoice
- Share it via WhatsApp when the car is ready
Each Part's Cost Comes From the Supplier's Bill
Brake pads, engine oil and filters are recorded at the price your supplier charged, so you price each job on what you actually paid.
- Stock goes up when the bill is recorded
- When prices change, the average cost is recalculated
- Parts returned to the supplier are recorded with a Debit Note
The Workshop's Monthly Gross Profit After Spare Parts
The Profit and Loss report shows the month's sales, the spare parts you bought, gross profit, then salaries, rent and utilities.
- Profit before tax for the whole workshop, not per job
- Export it as PDF for tax time
e-Invoice for Fleet Customers and Walk-In Car Owners
e-Invoice (LHDN MyInvois) comes at no extra charge. A fleet company gets its own e-Invoice from your invoice, and other car owners' sales can be consolidated.
- The Consolidate tab lists the month's invoices not yet consolidated, and you submit the Consolidated e-Invoice by the 7th of the following month
- Some sales need their own e-Invoice under LHDN's rules, so check before you consolidate
- SST-registered? The SST add-on (RM200 a year) calculates SST on your invoices, and you or your accountant still file the return
No Hardware, Just the Software
Use the computer in the office or a tablet at the service counter. The software is billed once a year.
Niagawan Accounting System — Full Cloud Accounting
Job invoices, spare parts stock, supplier bills, Profit and Loss and e-Invoice.
The software — billed yearly
No terminal, no cash drawer, no scanner. A laptop or your phone is the whole setup.
After the first year, you only renew the software RM497 / year
Prices exclude SST.
14-day money-back guarantee — full refund, no complicated questions. (Software subscription only; hardware excluded.)
What Business Owners Like You Say
“I've been using Niagawan since 2021 and overall it's been a great experience. The system is easy to use, even for beginners, and it covers all the essential features to run an online business smoothly. What I like most is how user-friendly it is and how stable the platform has been over the years.”
“Truly a helpful tool that played a big role in bringing my company to this level. Easy to use, effective, and highly beneficial for business growth. Highly recommended.”
“I've used their products since 2021 — the best, and very helpful for traders who don't have a finance background.”
Questions Owners Always Ask
Do I Need a POS Terminal or Cash Register?
I Use Another Workshop System Now. Can I Move My Data?
I've Done This on Paper for Years. Is Switching Hard?
Is There a Payroll Feature?
Does My Workshop Need e-Invoice and SST?
Looking for Accounting Software or a POS System for Your Business?
Chat with our team on WhatsApp and we will show you how Niagawan fits your business.
e-Invoice included · Unlimited documents · Free WhatsApp support