Chasing Members for Late Renewal Fees?
With the free Recurring Invoice add-on, Niagawan Accounting System bills each renewal on schedule, so unpaid fees are easy to spot.
What Did the Gym Collect This Month?
Members join at the desk and pay by cash or transfer. Some add personal training, and a few buy protein on the way out. Trainers, rent and electricity are paid every month.
Members pay in different ways.Cash at the desk, transfers at night, and some pay for three months at once.
PT fees go straight to the trainer.When sessions are paid in cash, they often never get recorded as gym income.
Supplements are bought on credit.Protein and merchandise come on supplier terms, and what's owed sits in a pile of invoices.
Repairs come at odd times.Treadmill servicing isn't monthly, so it's easy to leave out of the month's costs.
Renewals Billed on Schedule
Each member's renewal invoice is generated on schedule, so a fee that hasn't been paid stays Unpaid until someone records the payment.
Set Up Each Membership Once
Turn on the free Recurring Invoice add-on and set the member's plan, price and renewal cycle.
Renewal Invoices Are Generated on Schedule
Monthly or quarterly, as you set it. PT sessions can go on the same invoice.
Record the Payment
Record it on the member's invoice when it comes in, then match it against your bank statement.
Record Stock, Servicing and Running Costs
Supplements go in as purchases; salaries, rent and servicing as expenses.
See How Niagawan Works
All of this comes with Niagawan Accounting System. Recurring Invoice and Recurring Expense are free add-on modules you turn on. SST is a paid add-on.
Membership and PT Sessions on One Renewal Invoice
The member's renewal invoice is generated on schedule from their recurring profile, with any PT sessions added and a term such as Net 15.
- Renewals not yet paid show as Unpaid in the invoice list
- Record the payment and share the receipt via WhatsApp
- Turn on auto-email to send each invoice to the member
Every Running Cost, From Rent to the Music Licence
Salaries, rent, utilities, treadmill servicing, towel laundry and the music licence are each recorded under their own account.
- Salaries and rent can repeat every month with the free Recurring Expense add-on
- Upload the receipt when you record the payment
What You Owe the Protein Supplier
Protein and merchandise from your supplier are recorded with the balance you still owe, and stock goes up when the bill is entered.
- Pay several bills from the same supplier at once
- New machines can be recorded as assets
The Gym's Monthly Profit After Salaries and Rent
Choose a month, and the Profit and Loss report sets membership and PT income against stock purchases, salaries, rent and the gym's other costs.
- Gross profit and profit before tax for the whole gym
- Export it as PDF for your accountant or the bank
e-Invoice for Walk-In Members and Corporate Accounts
e-Invoice (LHDN MyInvois) comes at no extra charge. The Report tab shows each month's e-Invoices by status, including the months you consolidated.
- A company paying for its staff's memberships gets its own e-Invoice
- Members who don't need their own can go into a Consolidated e-Invoice, which you submit by the 7th of the following month
- SST-registered? The SST add-on (RM200 a year) calculates SST on your invoices
Everything a Gym Needs, Nothing to Buy
There's no hardware in this package. A laptop or your phone runs the desk, and you pay for the software once a year.
Niagawan Accounting System — Full Cloud Accounting
Membership invoices, receipts, expenses and bank reconciliation, from your phone.
The software — billed yearly
No terminal, no cash drawer, no scanner. A laptop or your phone is the whole setup.
After the first year, you only renew the software RM497 / year
Prices exclude SST.
14-day money-back guarantee — full refund, no complicated questions. (Software subscription only; hardware excluded.)
What Business Owners Like You Say
“Easy to navigate and a good mobile interface. What I like the most is their WhatsApp customer service. For people like me who don't know much about accounting and bookkeeping, this is very, very helpful.”
“Truly a helpful tool that played a big role in bringing my company to this level. Easy to use, effective, and highly beneficial for business growth. Highly recommended.”
“Been using Niagawan for over 2 years. Alhamdulillah, it's easy and user-friendly. The system and layout keep improving year after year. Customer service is also quick to respond and easy to deal with.”
Questions Owners Always Ask
Is There Auto-Debit for Memberships?
Can I Take Presale Payments From a Website?
Does It Manage Class Schedules or Member Check-In?
Can Niagawan Be Built Into Our Own Gym System?
Is There a Monthly Plan or a Free Trial?
Looking for Accounting Software or a POS System for Your Business?
Chat with our team on WhatsApp and we will show you how Niagawan fits your business.
e-Invoice included · Unlimited documents · Free WhatsApp support