Your gym, from the sign-up at the front desk to a real profit figure every month
A member joins, pays this month, books a PT session — and next month it can lapse without you noticing. Every membership becomes a recurring invoice, matched to the bank, so you know who is paid and who has quietly stopped. Accounting built to run a gym, not chase members on WhatsApp.
A full class schedule is not the same as members who are paying
A walk-in wants to join. You quote a price, they pay cash or transfer, and you write their name on a list or a WhatsApp group. A regular books a PT session with the trainer, paid separately, on the spot. Somewhere in the group is a member who stopped paying two months ago and nobody noticed — they still tap in every morning.
Memberships lapse and nobody notices.A member stops paying but keeps training, because renewal was never anyone's job to check.
PT add-ons are cash the business never sees.The trainer collects it, and unless someone writes it down, it never reaches your accounts.
Renewals are chased by memory, not a list.Who is due this week, who is a month behind — you would have to ask, not look it up.
The desk cash is a number you have to trust.You know what is in the tin. You do not know what should be in it after today's sign-ups and sessions.
You have a full gym floor. You do not have a paying member list.
Classes are full, the car park is busy, and the bank balance looks fine. None of that tells you how many members actually paid this month, how many quietly lapsed, or what a PT session really costs you once you count the trainer's cut.
And renewals owed sit nowhere in particular — not in the WhatsApp group, not in a spreadsheet anyone keeps up to date. You find out who stopped paying only when they are still walking in.
Every membership becomes a recurring invoice — renewal chases itself
Set the membership up once, and Niagawan bills it again on its own, every cycle, without you writing a reminder.
Sign the member up, once
The plan, the price, the renewal cycle — set once, at the desk.
The invoice fires itself on renewal day
Monthly, quarterly, whatever the plan — no one has to remember the date.
Payment is recorded against it
Cash, transfer or card, matched to your bank statement.
It is already in your accounts
Who is current, who has lapsed, what PT add-ons brought in — no month-end rebuild.
Everywhere else you run a membership app that cannot do accounts, or accounts that cannot chase a renewal — and pay for both. Niagawan is the one system that bills the member and books the sale.
Inside the system — real screens
Not promises — the actual screens you use every day.
Renewals aren't something you remember anymore — invoices go out on their own
Set up membership once — invoices go out every cycle on their own, not chased down in a WhatsApp group.
- Set the plan, price and cycle once — invoices go out every month or quarter with no manual reminder
- See straight away who's paid this month and who's gone quiet without renewing
- Payments (cash/transfer) get recorded straight onto that invoice, receipt ready for the member right away
- Lapsed members show up on screen right away — no digging through lists or asking around in the WhatsApp group
The receipts that always go missing — straight into the system, not kept then lost
Trainer salaries, unit rent, utilities, treadmill servicing — every expense gets recorded right away, not kept then lost.
- Recurring expenses (salary, rent, utilities) can be set once — no manual key-in every month
- Treadmill and gym equipment servicing, even on an unpredictable schedule, gets recorded when it happens
- Running costs like towel laundry and commercial music licensing get their own category, not lumped together
- Records stay in the system for good — not 'kept for a while, then thrown out'
Buy gym equipment or supplier stock — the debt stays on record, not in your head
Buy gym equipment or stock from a supplier — the purchase invoice records it as an asset, and instalments and creditor debt stay on record, not in your head.
- Buy a new treadmill or machine — the purchase invoice records it as an asset, not lost in a pile of receipts
- Retail stock from suppliers (protein, merch) gets recorded on arrival, before it's sold at the counter
- Instalment payments or outstanding balances owed to a supplier stay on record until fully paid
- Debt owed to each creditor is clearly visible — no need to remember who's still unpaid
Your real profit number — not a guess, automatic every month
Every membership invoice, PT session and retail sale, minus every expense — becomes one monthly profit and loss number, not a guess.
- Membership invoices, PT sessions and retail sales flow straight into the report as income
- Every expense (salary, rent, utilities, servicing) automatically becomes a cost in the same report
- Gross and net profit are visible every month — not a guess, not something you wait for closing to see
- Ready any time for an outside accountant or bank to check, without gathering receipts separately first
e-Invoice ready — including consolidated walk-in sales
The e-Invoice report shows submission status every month; walk-in sales are consolidated into one invoice to LHDN.
- The e-Invoice report shows Approved/Rejected/Cancelled every month, including a consolidated column
- Walk-in sales (non-corporate) are combined into one consolidated invoice — not one per member
- SST can be switched on once your gym hits the threshold, not after a problem shows up
- Ready ahead of time before your mandatory rollout date arrives, not scrambled last minute
Everything a gym needs — nothing to buy
There is no hardware in this package. A laptop or your phone runs the desk. You pay for the software, once a year, and start the same day.
Plus 4.0 — full cloud accounting
Recurring invoices, receipts, expenses and bank reconciliation, from your phone.
The software — billed yearly
No terminal, no cash drawer, no scanner. A laptop or your phone is the whole setup.
After the first year, you only renew the software RM497 / year
Prices exclude SST.
14-day money-back guarantee — full refund, no complicated questions. (Software subscription only; hardware excluded.)
What business owners like you say
“Easy to navigate and a good mobile interface. What I like the most is their WhatsApp customer service. For people like me who don't know much about accounting and bookkeeping, this is very, very helpful.”
“Truly a helpful tool that played a big role in bringing my company to this level. Easy to use, effective, and highly beneficial for business growth. Highly recommended.”
“Been using Niagawan for over 2 years. Alhamdulillah, it's easy and user-friendly. The system and layout keep improving year after year. Customer service is also quick to respond and easy to deal with.”
Questions owners always ask
Does this system have auto-debit for membership, like an automatic card-on-file setup?
Can I take presale payments before my gym opens, straight from a website?
Is Niagawan a POS or app for managing class schedules and gym members?
Can we hire you to build Niagawan's features into the in-house gym system we're developing?
Is it annual payment only? Is there a monthly plan or a trial first?
Looking for Accounting or POS for your business?
Talk to us on WhatsApp, we show you how it fits your business.
All modules included · Free upgrades & backups · Free help on WhatsApp