Your Photography Business, From The Deposit That Books The Date To The Real Profit At Month End
A wedding is quoted in a chat, paid in two halves, and costs you money for weeks before the balance lands. Niagawan keeps every job's money — the deposit, the costs, the balance — in accounts you can read from your phone.
Booked Solid Is Not The Same As Paid In Full
A bride messages. You send the package details. She transfers the deposit and the date is hers. Months later you shoot the wedding, pay the second shooter and the album printer, deliver the gallery — and somewhere in all of that, the balance is supposed to arrive.
Delivered jobs with balances still open.The album went out, you moved to the next shoot, and nobody chased the rest. First it feels awkward, then it becomes never.
You pay everyone before anyone pays you.The second shooter, the printer, the travel — all out in the same month. The balance lands weeks later, if you remember it.
Peak season hides the truth.November looks rich. February is quiet. What an average month actually makes, nobody has ever worked out.
A job's costs scatter as you go.Fuel here, an album there, a freelancer paid in cash. By delivery day you cannot say what that wedding really cost you.
You have a full calendar. You do not have a profit figure.
The deposits keep landing, so the bank balance looks healthy. But some of that money belongs to weddings you have not shot yet — it is not yours until the work is done and the costs are paid. Spend it like income, and the quiet months turn painful.
And the balances owed to you are invisible. Ten delivered jobs with the rest unpaid is real money — but it lives across a hundred chats, so nobody chases it, and some of it quietly never arrives.
Quote, Deposit, Costs, Balance — One Record Per Job
The package you quote on WhatsApp becomes an invoice. The deposit sits against it, the costs sit beside it, and the balance stays visibly open until it is paid. Nothing lives only in a chat.
Quote The Package From Your Phone
Date, price, deposit terms — one quotation, sent on WhatsApp.
The Deposit Is Recorded The Day It Lands
Against that client's invoice. The open balance is what is left.
Key In The Costs As They Happen
The second shooter, the album, the travel — from your phone, on the day.
The Balance Is Already In Your Accounts
One screen shows every job still owing, and what the month really made after the costs.
Everywhere else you juggle a gallery app, a chat and a spreadsheet — or buy an accounting system built for an office. None of them can tell you who still owes a balance, or whether last month made a profit.
Inside The System — Real Screens
Not promises — the actual screens you use every day.
Quote On WhatsApp, One Tap Turns It Into An Invoice
The package you send on WhatsApp becomes a proper quote in the system — client confirms, it becomes an invoice, no starting from scratch.
- The quote keeps the date, package and price — not stuck in your head or old chats
- Client confirms, that quote becomes an invoice in one tap — no retyping
- Use it straight from your phone — reply on WhatsApp, send the quote at the same time
Deposit On The Invoice, Work Starts Right Away — Balance When The Job Is Delivered
Send the deposit invoice straight from the quote — work starts once the deposit's in, balance stays clear until the photos or album are delivered.
- Deposit recorded straight on the invoice — job's confirmed to start, no waiting on a signed paper
- The job balance stays open in the system until delivery — not lost in old chats
- Client pays in instalments? Every payment gets its own line, balance updates automatically
- Client cancels the job? A credit note records the partial refund and admin fee correctly
New Camera, Second Shooter, Album — All Goes Into The Books, Not Your Pocket
Equipment and job costs — camera, lens, second shooter, album printer — recorded the day it happens, not guessed after the job's settled.
- Buy a new camera, lens or lighting? Record it as an asset purchase, not petty cash
- Second shooter or freelancer recorded as a purchase invoice, with them as the supplier
- Album or frame bill from the printer? Record it straight against that job — not mixed in with your own ads
- Travel and daily costs recorded as expenses the day they happen — not at month end
Your Real Business Profit And Loss, Whenever You Want To Look
Every quote, invoice and purchase you key in shapes your profit and loss — busy months and quiet months, real numbers.
- P&L report by month, year or dates you choose — no waiting on the accountant
- Upload your bank statement (PDF) and confirm each match — no payment goes unrecorded
- November looks busy, February's quiet — see your real monthly average, not a guess
- Want to keep track of a big job? Write the job's name in the notes on the expense or purchase
System Ready For e-Invoice — Consolidation And Freelancers Included
e-Invoice (LHDN MyInvois) is built in, free. Clients who don't need their own e-Invoice go into consolidation; individual freelancers have a Self-Billed path.
- e-Invoice is built in — not a separate paid add-on
- Client doesn't want their own e-Invoice? Group those sales into one Consolidated e-Invoice and submit it by the 7th of the following month
- Individual second shooter without an SSM? There is a Self-Billed e-Invoice option (Local Individual)
- SST-registered? The SST add-on (RM200 a year) calculates SST on the invoice
Everything A Photographer Needs — Nothing To Buy
There is no hardware in this package. Your phone or laptop is the whole office. You pay for the software, once a year.
Niagawan Accounting System — Full Cloud Accounting
Quotations, invoices, receipts, expenses and bank reconciliation, from your phone.
The software — billed yearly
No terminal, no cash drawer, no scanner. A laptop or your phone is the whole setup.
After the first year, you only renew the software RM497 / year
Prices exclude SST.
14-day money-back guarantee — full refund, no complicated questions. (Software subscription only; hardware excluded.)
What Business Owners Like You Say
“Makes buying and selling easier for our company. Going paperless also saves us a lot. e-Invoice is in this system too. Thank you, Niagawan.”
“Alhamdulillah, I'm now in my sixth year using the Niagawan Plus app. It's very good and makes it easy for me to give quotations and invoices to customers.”
“The best accounting system, Niagawan. SBA Pest Solution has used it for 5 years — very satisfied. Very easy for those with no accounting background, and best of all, Niagawan fills in automatically into the LHDN format.”
Questions Owners Always Ask
I Already Use A Free Invoicing App Or A Design App For Invoices — Why Switch?
My Jobs Are Seasonal, Not Busy All Year Round — Doesn't An Annual Payment Feel Too Early?
Are e-Invoice And SST Compulsory For Me, As A Sole Proprietor / Individual?
I Don't Understand Accounting — COGS, Ledger, It's All Foreign Language To Me.
If I Buy It And It Doesn't Suit Me, Can I Get A Refund?
Looking for Accounting Software or a POS System for Your Business?
Chat with our team on WhatsApp and we will show you how Niagawan fits your business.
e-Invoice included · Unlimited documents · Free WhatsApp support