Photos Delivered, but Final Payment Still Pending?
With Niagawan Accounting System, you quote each shoot and turn the quotation into an invoice. The booking deposit and the final payment are recorded on that invoice.
Busy Season, but Where Did the Money Go?
Clients book the date with a deposit by bank transfer. The second shooter and travel are paid first, then come the editing and album printing. The final payment usually comes after delivery.
Hard to Track Outstanding PaymentsDeposits and final payments are spread across chats and bank screenshots.
Not Sure What Each Shoot Costs?Second shooter, album printing and travel costs are recorded separately, making them harder to review.
Supplier Bills Are Easy to MissAlbum printing, photo paper and frame bills come from different suppliers, with different payment dates.
Booking Deposits Get Mixed with ExpensesThey come in months before the shoot, into the same account as everything else.
A Full Calendar Isn't Always Profit
Every shoot has a deposit, a final payment and its own costs: second shooter, album, prints and travel. If none of it is recorded, it's hard to tell what came in, what went out and what's left at the end of the month.
Turn Each Booking Into an Invoice
Your shoot costs are recorded in the same system, so you can check the business's profit every month.
Quote the Package
Enter the package, album and extras, with the date the quotation is valid until. Share it via WhatsApp.
Confirm the Booking
When the client agrees, turn the quotation into an invoice and record the deposit. The balance shows on the invoice.
Record Shoot Costs
Enter album and print bills, the second shooter's fee and travel when you pay them.
Record the Final Payment
Record it on the same invoice when it comes in, then match it against your bank statement.
See How Niagawan Works
All of this comes with Niagawan Accounting System.
Send a Clear Package Quote
The quotation lists the package, the album and any extras, with the date it's valid until.
- Save your packages and albums as products with set prices
- Share it via WhatsApp
- Turn it into an invoice when the client confirms
See What's Paid and What's Still Owed
The deposit is recorded on the client's invoice, and the invoice shows Partial until the final payment comes in.
- Set the payment term, such as Net 30, and the due date follows
- Extra prints or frames ordered later go on the same invoice
- If a booking is cancelled, record the refund with a Credit Note
Keep Track of What You Owe Suppliers
Bills for photo paper, album covers and ink are recorded as Purchase Invoices, with the amount still owed.
- They're counted as your cost of sales
- Second shooters, assistants and travel are recorded as expenses
See How the Whole Business Did
The Profit and Loss report works from the invoices, purchases and expenses you record.
- Each expense account, such as rent or travel, shows as its own line
- Choose the month or dates to compare a busy month with a quiet one
- Gross profit and profit before tax, for you or your accountant
Prepare Your Consolidated e-Invoice
e-Invoice (LHDN MyInvois) comes with the system at no extra charge. The Consolidate tab shows the month's invoices that haven't been consolidated yet, and you submit the Consolidated e-Invoice yourself.
- Use it for sales where the client doesn't need their own e-Invoice, and submit it by the 7th of the following month
- Some sales need their own e-Invoice under LHDN's rules, so check before you consolidate
- Corporate clients who need an e-Invoice get their own, submitted from the invoice you've already made
Pay for the Software Only
Use the phone or laptop you already have. The software is billed once a year.
Niagawan Accounting System — Full Cloud Accounting
Quotations, invoices, deposits, expenses and bank reconciliation.
The software — billed yearly
No terminal, no cash drawer, no scanner. A laptop or your phone is the whole setup.
After the first year, you only renew the software RM497 / year
Prices exclude SST.
14-day money-back guarantee — full refund, no complicated questions. (Software subscription only; hardware excluded.)
What Business Owners Like You Say
“Makes buying and selling easier for our company. Going paperless also saves us a lot. e-Invoice is in this system too. Thank you, Niagawan.”
“Alhamdulillah, I'm now in my sixth year using the Niagawan Plus app. It's very good and makes it easy for me to give quotations and invoices to customers.”
“The best accounting system, Niagawan. SBA Pest Solution has used it for 5 years — very satisfied. Very easy for those with no accounting background, and best of all, Niagawan fills in automatically into the LHDN format.”
Questions Owners Always Ask
Can It Work Out the Profit for Each Shoot?
Clients Pay in Several Instalments. Can I Track That?
Is There a Monthly Plan?
Do I Need e-Invoice and SST as a Sole Proprietor?
Can My Assistant Use It Too?
Looking for Accounting Software or a POS System for Your Business?
Chat with our team on WhatsApp and we will show you how Niagawan fits your business.
e-Invoice included · Unlimited documents · Free WhatsApp support